photograph: green ART logo Advanced Resource Technology

1           Introduction

ART Lab computer users should allow common sense and common courtesy to prevail over all their interactions with other ART Lab computer users, this should be the first and foremost consideration.  We should strive to continue to keep the ART Lab an open and supportive learning environment.  However, this being said some simple guidelines are required to maintain a productive and harmonious work environment.  Please read and adhere to the following guidelines.  These policies will be enforced and ignorance of the policies will not be an acceptable defense.

2           Opening New Accounts

The ART lab is not an open access computer lab.  Currently, the ART lab provides two types of computer accounts: 1) Windows and 2) Unix. All users of the computer resources in the ART lab are required to fill out the Computer Access Request form that is available from the systems administrator or on line at  The form will ask for the name of an ART lab sponsor, and your estimated starting and ending dates.  This form will need to be initialed by Craig Wissler (ART Director) before it will be processed. 

2.1         Access sign up

Sign up for access time is via the web using CARS . There is a none reserved computer in room 203 to access CARS, or you can use any web browser to schedule computers at the ART lab.

2.2         Assigned Work Disk Space

There are two type of disk space available to users.

1)      Project workspace

2)      Personal workspace

2.2.1   Project work space

The system administrator will assign this disk space.  Requests for project disk space are made by filling out the Project Disk Space Request form available either from the system administrator or on line at  Project workspace should be used only for tasks related to that particular project and not for thesis or dissertation work/data as stated below. If a number of users will be working on a single project, then group can be created to allow several users acces to project files. Requests for new groups should be made by filling out the Group Request form avaiable either from the system administrator or on line at

2.2.2   Personal workspace

Allowable use of the personal workspace will be:

§         Homework

§         Packing/unpacking documents (i.e., scratch space)

§         Thesis/dissertation work

The personal workspace will have a quote as follows.       Windows account personal workspace

For those with Windows accounts you will have a folder with your Windows user name on the x: drive available from all the Windows workstations.  You will be required to navigate to this drive for saving and retrieving your personal work.  You should not use this space for any project work.  Typically, 50 MB is the disk space allocated to each user.       Unix account personal workspace

For those with Unix accounts you will have a directory with your Unix login name.  This directory will be /net/echelon/opt5/home/username.  You will automatically be placed in your home directory when you first login on any Unix workstation. You should not use this space for any project work.  Typically, 50 MB is the disk space allocated to each user.

2.3         Orientation Package

Users will not be provides a hard copy of the ART lab policy manual, but instead it will be expected that you have access to and have read these policies on line at before you are granted access privileges.

3           Closing Accounts

Accounts will be closed after 6 months have elapsed from the "end data" supplied on the original application form. Attempts will be made to verify with PIs the validity of the dates before closing any project accounts.

3.1         Termination Status

Accounts will be terminated at the pleasure of the Director of ART

3.1.1   End of employment

3.1.2   Student Graduation

Upon gradutaion students are encourged to notify the systems administrator of ART of thier graduation so that arrangements can be made to gracefully remove home and projects related files

3.2         Forwarding Email

Emails can be sent to a "forward" address for short peiords of time while away from the office, or will be forwarded for a period up to 6 months after closing of your account without prior arrangements with the system administrtor. If longer periods are needed requests should be made to the systems administrator at ART

3.2.1   Creating forwarding address

Creating a forward email account is done in your UNIX home directory. Create a file with the name .forward in your home directory. This file should have but one line, namely our desired email address.

3.2.2   Removal of email

Email removal will depend on whether the content is related to project or personal matters. See listings below for more detail.       Project email

Project email will be kept with the project data only if the systems administrator has been notified that such email exists pior to the completion date of the project. If no arrangements are made the emails will be destoryed when the project is archived.       Personal email

3.3         Project Data folders

Project data folders will be created for each project by the systems administrtor and placed on \\famulus\famdata. The end user should create their own mapped drive letters to thier respective project folders. If you have special requests, please address them to the systems administrator.

3.3.1   File structure

There is no mandatory file structure for your projects nor your own work space (x-files). The internal structure is completely up to the user, although ART does reconmend a three folder structure just below the root level of the project folder of 1) sourcedata 2) distribution and 3) production

3.3.2   File permissions

By default all files will be owned (full read and write permissions) by the individual user assigned to the project, and read permissions will apply to all ART group members. In cases where more than one user is working with a project, a group permissions class will be created giving that group read and write permissions to the files. At no time should a user believe that any of thier files are read restricted from anyone else in the ART group.

3.4         Workspace

3.4.1   Personal workspace

The user’s home workspace (both on Windows and Unix) will be backed up to tape and stored for 3 years, at which time the tapes will be destroyed

3.4.2   Project workspace

The project workspace (both Windows and Unix) will be backed up to tape and stored for 5 years, at which time the tapes will be destroyed

4           Role of Principal Investigators

The Role of the Principal Investigator (PI) here at ART is to provide a contact between the student researcher and the systems administrtion. This includes but is not limited to providing timely notification of new project to come on-line as well as the archiving of completed projects. Also being inguaged with the project to the extent that space requirments and software requirements are easily within grasp

Principle Investigators reserve the right to modify these guidelines in response to extraordinary circumstances that may arise throughout the normal course of events.

The College of Agriculture & Life Sciences

CALS Privacy Statement

Last updated: 06/11/15